Rome Township Monthly Meeting

February 11, 2014

Attendees: John George, Roy Keiper, Priscilla Keeney, and Solicitor Chad Salsman

Visitors Who Signed In:

Mr. & Mrs. Robert Beebe

The meeting was called to order at 7:00 p.m.

Public Comment Period:

Mr. & Mrs. Beebe had some general questions/comments regarding snow plowing procedures and personnel.

Approval of Minutes:

Ø John George made the motion to accept the minutes from the January 6, 2014, Organizational meeting, Roy Keiper seconded, all agreed, motion carried.

Ø John George made the motion to accept the minutes from the January 6, 2014, Regular meeting, Roy Keiper seconded, all agreed, motion carried.

Ø John George made the motion to accept the minutes from the January 30, 2014, Workshop, Roy Keiper seconded, all agreed, motion carried.

Treasurer’s Report:

Ø John George made the motion to accept the Treasurer’s Report, Roy Keiper seconded, all agreed, motion carried.

Ø John George made the motion to move the General Fund Account from M&T Bank to First Citizens Bank in Rome, Roy Keiper seconded, all agreed, motion carried.

New Business:

Ø Roy Keiper read the email from Gary Hosley notifying the Township of his resignation as Supervisor.

Ø John George made the motion to accept Mr. Hosley’s resignation, Roy Keiper seconded, all agreed, motion carried.

Ø John George made the motion to advertise for any interested parties in filling the vacancy to send a letter of interest to the township by Tuesday, February 18^th. Roy Keiper seconded, all agreed, motion carried.

Road Department Report – Roy Keiper

· Equipment in disrepair

· Shop needs cleaning up and organizing

· Getting low on cinders - trying to stretch them out

· There will be a lot of issues in the spring from all the thawing and freezing

· Supervisors will need to survey the road in the spring and make decisions on what projects to tackle

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February 11, 2014

Minutes

John George stated that based on the fact that Mike Allen had turned in his keys and radio to the secretary, and he had not been in contact with anyone, the supervisors should interpret this as his resignation.

John George made the motion to accept Mike Allen’s resignation as Road Master, Roy Keiper seconded, all agreed, motion carried.

Brief discussion took place regarding replacing the Road Master. No action will be taken at this time. This will be reviewed further after the appointment of the new supervisor.

John George made the motion to rescind Resolution RT080222011 which had been passed on 8/2/2011, Roy Keiper seconded, all agreed, motion carried.

John George made the motion to approve Resolution RT02112014 to create a position called the Road Department Liaison. Roy Keiper seconded, all agreed, motion carried.

John George made the motion to appoint Roy Keiper to the position of Road Department Liaison, Roy Keiper seconded, all agreed, motion carried.

Unfinished Business:

John George made the motion to pay Sutton’s invoice of $1000, for the damage done to his customer’s car by a member of the Road Department. Roy Keiper seconded, all agreed motion carried.

Employee Handbook

Brief discussion regarding the draft of the Employee Handbook. A suggestion came up to make a policy manual separate from the handbook, leaving the handbook to contain the standard legal requirements and the policy manual to contain the day-to-day operating procedures. Priscilla will email an electronic copy of the current draft handbook to Solicitor Salsman for further revision.

Adjournment:

John George made the motion to adjourn, Roy Keiper seconded, all agreed, motion carried. The meeting adjourned at 8:35 p.m.

Respectfully Submitted,

Priscilla Keeney

Secretary Treasurer

__________________________ ______________________ ____ ____________________

Roy Keiper John George